Import Document Officer #PFS861220

Job Overview and Responsibility

• To receive and input Import Docs from POL into KA6 and personal import file, check and advise if any mismatch
• To cross check discharge list received from OPS against Docs received from POL
• To assign declaration right for customers (if any)
• To send Arrival Notice and Debit Note, Delay Notice (if any) to customers
• To check Telex Release in system and payment report from Accts before releasing D/O to customers
• To release D/O to customers as per D/O release procedure
• To co-operate with Logs team to check and finalise DEM/DET/STO/Repair charge to be collected from customers as per Deposit refund procedure
• To check and handle any other Docs related requests from customers (e.g. request to issue invoice in advance (DEM/DET/STO), check ETA at dest, manifest amendment)
• To receive and input Import Docs from POL into KA6 and personal import file, check and advise if there are any mismatch
• To upload import manifest data (BOTH FULL & DG) into VN Customs website (VNSW)
• To complete discharge list with full info and send to Partners/OPS team/Logs team before deadline
• To send Transit Manifest for 3rd party for assisting in handling cargo transshipment
• To follow up cargo transshipments until they are successfully loaded onto the export vessel
• To send request to issue Invoice for cargo transshipment service cost to the 3rd parties and report this cost to Principle.
• To create payment request and send to Accounting Dept for every cargo transshipment
• To complete Monthly Inbound Report

Required Skills and Experience

• Fluent in English (written and spoken).
• At least 2-3 years of experience in a similar role within the shipping industry.
• Strong knowledge of VN Customs website (VNSW)
• Proficiency in FAST software
• Attention to detail and a high level of accuracy.
• Strong understanding of shipping operations,
• Excellent communication and problem-solving skills.
• Attention to detail and ability to work under pressure.

Preferred Skills and Experience

• Highly prefer candidates with experience in the same role for Russian market

Why Candidate should apply this position

• Benefits guaranteed by VN Labor law
• 13th month salary
• Health check
• Medical and Accident Insurance
• Mobile phone compensation due to the company limits
• 14 annual leave & 09 medical leave days per year (over 01 day must have doctor’s paper)